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How to Schedule a Zoom Meeting in Advance

Tap a step to follow along in order.

  1. Open the "Schedule" menu

    In the Zoom app or on the Zoom website, click the "Schedule" button.

  2. Enter the meeting topic and date/time

    Fill in the meeting title, start date and time, and expected duration.

  3. Set your security options

    Choose whether to require a passcode and whether to enable the waiting room, along with any other security settings.

  4. Copy and share the invite link

    Once the meeting is scheduled, copy the generated invite link and send it to your participants by email or chat.

  5. Add it to your calendar automatically

    Connecting Google Calendar or Outlook lets the scheduled meeting register itself on your calendar automatically, complete with a reminder.

Scheduling ahead makes inviting people much easier

Instead of creating a meeting link at the last minute, scheduling it ahead of time lets you share the details with participants well in advance and gives everyone a calendar reminder, which tends to make the whole meeting far better organized.

Worried about camera or microphone issues once the meeting starts?

Testing your camera and microphone a few minutes before a scheduled meeting rather than right when it starts can save you an awkward scramble in front of other participants β€” most video call apps let you preview and test both devices from the pre-join screen. If a device still is not detected properly, checking your app's permission settings and confirming the right camera and microphone are selected (especially if you have more than one connected) resolves the issue in most cases.

Frequently Asked Questions

Do I always need to turn on the waiting room?

It is not required, but turning it on helps prevent uninvited people from joining, so it is generally recommended for meetings with participants from outside your organization.

Can I schedule a meeting on a free account?

Most video conferencing services let free accounts schedule meetings as well, though there may be limits on the number of participants or the meeting duration.