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How to Print an Envelope with Word

Word can format and print directly onto an envelope without a separate template, using the Envelopes tool under the Mailings tab.

  1. Open Envelopes under the Mailings tab

    In the Create group of the Mailings tab, click Envelopes.

  2. Enter the delivery address

    Type the recipient's address in the "Delivery address" field.

  3. Enter a return address (optional)

    Add your own address in the "Return address" field if you want it printed too.

  4. Choose the envelope size and print

    Match the envelope size under Options to the physical envelope, load it in the printer, then click Print.

Why it is worth using instead of handwriting

Printing directly onto an envelope produces a cleaner, more legible result than handwriting, and it is far faster for anyone sending more than a handful of pieces of mail.

Check your printer's envelope feed before printing

Most printers require an envelope to be loaded in a specific orientation, often face-up or face-down depending on the model, and the Envelopes dialog in Word shows a small feed diagram to match. Printing a single test envelope first avoids wasting a stack of real ones.

Frequently Asked Questions

Can I save this envelope address for reuse later?

Word does not save individual envelope addresses as a list on its own, but you can add an envelope with a saved address to the same document, or use Mail Merge if you need to print many different addresses at once.

What if I do not know the exact envelope size?

Common sizes like Size 10, a standard US business envelope, are listed by name in the Options dialog, so you can usually match by the label printed on the envelope box rather than measuring it yourself.