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How to Print in Color or Black-and-White in Word

Tap a step to see how it works.

  1. Open the print menu

    Click File then Print to open the print settings screen.

  2. Click Printer Properties

    Select the printer you're using, then click the Printer Properties link.

  3. Choose black-and-white or grayscale

    In the color options tab, select black-and-white or grayscale printing.

  4. Apply the setting and print

    Save the setting, click OK, and start printing.

  5. Why this helps

    It saves ink costs when printing documents where color isn't necessary, or when you only need black-and-white output.

Want to save on color ink?

For text-heavy documents that don't actually need color, switching your print setting to black-and-white lets you save expensive color ink and cut down your overall printing costs.

Check your print scaling too

It's also worth knowing how to adjust print scaling to fit your paper size, since that setting often comes up alongside color choices when preparing a document to print.

Frequently Asked Questions

If I set it to black-and-white, will pages with photos still print in color?

No. Once you set black-and-white or grayscale, the entire document prints in gray shades only, without any color.

Does the setting location differ by printer?

Yes. Depending on the manufacturer and model, the exact wording β€” black-and-white, grayscale, or monochrome β€” and its menu location can vary slightly.