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How to Print an Envelope in Word

Tap through the steps below to see exactly how it works.

  1. Open the "Mailings" tab

    Click the "Mailings" tab on the ribbon.

  2. Click "Envelopes"

    In the "Create" group, click "Envelopes".

  3. Enter the delivery and return addresses

    Type in the recipient address and the return address you want printed on the envelope.

  4. Choose the envelope size under "Options"

    Click "Options" and select the size that matches the physical envelope you'll actually be printing on.

  5. Why this is useful

    Printing a clean, properly formatted address instead of handwriting it makes official mail look far more professional.

Matching the right envelope size

The most common mistake when printing envelopes is choosing the wrong size in the Options dialog, which leads to text printing in the wrong spot or partially off the edge. Measure your physical envelope beforehand, or check the standard size printed on the box it came in, and match that exactly in the size dropdown before printing a test copy.

Combine with mail merge for bulk mailings

If you need to print envelopes for many different recipients at once, this same Envelopes feature can be connected to a mail merge data source, pulling names and addresses automatically from a spreadsheet instead of typing each one by hand. This saves significant time for newsletters, invitations, or official notices sent to a large list.

Frequently Asked Questions

Can I save an envelope layout for future use without printing it every time?

Yes, you can add the envelope to the current document as a separate page instead of printing immediately, letting you save and reprint it later.

What if my printer doesn't feed envelopes correctly?

Check your printer's manual for its specific envelope-feeding tray or orientation guide, since incorrect placement is the most common cause of misaligned printing on envelopes.