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How to Add Custom Watermark Text in Word

Skip the default "Draft" and "Confidential" text and stamp your own words across the page instead.

  1. Open the "Design" tab

    Click the "Design" tab on the ribbon.

  2. Click "Watermark"

    In the "Page Background" group, click "Watermark."

  3. Choose "Custom Watermark"

    From the dropdown menu, click "Custom Watermark."

  4. Type your text and choose a style

    Select "Text watermark," type whatever phrase you want β€” a company name or project title β€” then set the font and color.

  5. Why this matters

    This is useful whenever you want to label a document with something more specific than the built-in phrases, like a company or project name.

When you want a name, not a generic label

The built-in "Draft" and "Confidential" options cover common cases, but they cannot tell one project apart from another. Typing a custom watermark β€” a company name, a client name, a version label β€” makes it obvious at a glance which document you are looking at, even among a stack of similar-looking files.

Getting the look right

A watermark that is too dark competes with the body text and makes the page hard to read, while one that is too pale disappears entirely on screen. The semi-transparent option strikes a middle ground that most people find comfortable, so it is worth testing a printed page before finalizing the color and size you choose.

Frequently Asked Questions

Can I change the watermark's color too?

Yes β€” choose a color from "Font color," and checking "Semitransparent" gives it a subtle, faded look that blends into the background.

How do I remove a watermark?

Open the same "Watermark" menu and select "Remove Watermark" to delete it from the entire document at once.