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How to Schedule a Meeting in Microsoft Teams

Tap through each step to see exactly how to schedule a meeting in Microsoft Teams.

  1. Click the Calendar tab

    Click the "Calendar" icon in the left sidebar of Teams.

  2. Click New meeting

    Click the "New meeting" button in the upper right.

  3. Set the title, time, and attendees

    Enter a meeting title and date/time, then add attendees by name or email.

  4. Save to send invites

    Click "Save" and invitations, along with the meeting link, are sent to attendees automatically.

Stop creating and sharing a meeting link every time

Instead of creating and sharing a separate meeting link each time, scheduling it on the Teams calendar automatically adds it to every attendee's schedule along with a reminder.

It works for recurring meetings and outside guests too

Choosing an option like "Daily" or "Weekly" instead of "Does not repeat" in the meeting settings lets you schedule a recurring series in one step. Entering an external email address in the attendees field also lets someone without a Teams account join through the meeting link.

Frequently Asked Questions

Can I set up a recurring meeting?

Yes, choosing an option like "Daily" or "Weekly" instead of "Does not repeat" in the meeting settings lets you schedule a recurring series in one step.

Can I invite people outside my organization?

Yes, entering an external email address in the attendees field lets someone without a Teams account join through the meeting link.