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How to Manage Microsoft Teams Meeting Recordings

Follow these steps in order to manage a Microsoft Teams meeting recording.

  1. Start recording the meeting

    During a meeting, click the '...' (more actions) menu in the toolbar and select 'Start recording,' which notifies all participants that recording has begun.

  2. Stop the recording

    When you're ready to end it, choose 'Stop recording' from the same menu. Recording also stops automatically when the meeting ends, and the file finishes processing shortly after.

  3. Find where the recording is saved

    A recording from a meeting you personally organized is saved to your OneDrive, while a recording from a meeting held in a team channel is saved in that team's SharePoint site, in the Recordings folder of the document library.

  4. Set sharing permissions for the recording

    From OneDrive or SharePoint, select the recording file to choose who can access it and what permission level they get, such as view-only or edit. Check your organization's security policy before sharing a recording with anyone outside the company.

  5. Use the automatic transcript

    Turning on meeting transcription lets you view an automatically generated transcript alongside the recording, so you can follow along without sound or search the text for a specific comment.

  6. Manage the recording's retention period

    Administrators can set a retention period for recordings in the Teams admin center, so files are automatically deleted once that period has passed.

Don't lose track of what was discussed

Recording an important meeting means teammates who couldn't attend can catch up later, and playing it back alongside the transcript makes it easy to jump straight to the part you need instead of watching the whole thing.

Pair it with an AI meeting summary

If you want the key points without watching the full recording, it's worth pairing this with an AI meeting-summary feature that generates a quick recap and action items right after the call ends.

Frequently Asked Questions

How long are Teams recordings kept?

If an administrator hasn't set a specific retention period, recordings follow your organization's default policy and may be automatically deleted after a set amount of time, so save anything important elsewhere ahead of time.

If I move a recording out of its original folder, does the transcript move with it?

Not reliably β€” moving or copying a recording out of its original storage location can cause the automatically generated transcript to stop working correctly.