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How to Write a Resume That Passes an ATS

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What Is an Applicant Tracking System (ATS)?

Software that companies use to automatically scan and filter submitted resumes, acting as the first checkpoint a resume has to pass before a human recruiter ever reads it.

Include Keywords From the Job Posting

An ATS analyzes how closely the language in your resume matches the key terms used in the job posting, so it's worth naturally weaving in the specific phrasing the posting uses rather than paraphrasing it.

Use Simple Formatting

Tables, images, and complex design elements can be misread or dropped entirely by an ATS, so sticking to a simple, standard layout is the safer choice.

Use Standard Section Headings

Using commonly recognized headings like "Work Experience" and "Education" rather than creative alternatives helps the ATS correctly categorize your content.

Submit the Right File Format

Following the exact file format the job posting asks for β€” usually PDF or Word β€” reduces the risk of parsing errors on the ATS side.

A computer reads it before a person does

Many companies use an ATS as a first-pass filter whenever a role attracts a large number of applicants. No matter how strong your actual experience is, a resume formatted in a way the ATS can't parse correctly may get filtered out before it ever reaches a recruiter's eyes.

Curious about resume writing overall?

If you want a full walkthrough of writing both a resume and a cover letter, the complete job application guide is worth checking out too.

Frequently Asked Questions

Are heavily designed resumes at a disadvantage with an ATS?

Yes β€” resumes packed with tables, images, and other graphic elements run a real risk of the ATS failing to extract the text correctly, so if you know the company you're applying to uses an ATS, simpler formatting is the safer bet.

What happens if I stuff my resume with too many keywords?

Unnaturally repeating keywords just to game the system tends to read awkwardly to an actual human reviewer, so it's better to weave keywords in naturally, tied to real experience, rather than forcing them in.