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How to Insert a SmartArt Diagram in PowerPoint

Tap each step to see how to insert a SmartArt diagram in PowerPoint.

  1. Click SmartArt on the Insert tab

    On the Insert tab, in the Illustrations group, click SmartArt.

  2. Choose the diagram type you want

    Pick a layout that fits your content β€” list, process, hierarchy, and more are available β€” then click OK.

  3. Type your content into the text pane

    Typing each item into the text pane that appears on the left automatically fills in the shapes.

  4. Change colors and style under SmartArt Design

    On the SmartArt Design tab that appears, choose a color scheme and style you like.

  5. Why it helps

    Instead of drawing shapes and arrows by hand to represent a process or org chart, SmartArt lets you type text and get a neatly arranged, professional-looking diagram automatically.

Still drawing shapes by hand for every diagram?

Manually drawing boxes and arrows to represent a process or organizational structure takes time and rarely lines up perfectly. SmartArt turns typed text into a properly arranged diagram automatically, saving both time and effort.

Also worth learning: inserting and styling tables in PowerPoint

For data that fits better in rows and columns than in a diagram, PowerPoint's table tools with built-in styling are a useful companion skill alongside SmartArt.

Frequently Asked Questions

Can I convert text I've already typed directly into SmartArt?

Yes. With a bulleted list selected, clicking "Convert to SmartArt" on the Home tab automatically turns the existing text into a diagram.

Can I add or remove shapes afterward?

Yes. Pressing Enter in the text pane adds a new item, and deleting an item removes it, with the diagram's shape count adjusting automatically to match.