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How to Create a Notion Template

Tap each step to see how to create a template in Notion.

  1. Finish building the page you want as a template

    First build out the structure you want to reuse β€” headings, tables, checklists, whatever it needs β€” exactly the way you want it.

  2. Turn on the "Template" option in the sub-page list

    In the database where that page lives as an entry, click the arrow next to "New" and choose the "Template" option.

  3. Set it as the "Default template"

    Set a frequently used template as the default, and it will automatically apply that structure every time you create a new entry.

  4. Create a new page from the template whenever you need one

    Clicking "+ New" from then on generates a fresh page that already has the same structure built in.

  5. Why is this useful?

    For anything you write in the same format repeatedly, like meeting notes or a status report, a template lets you skip rebuilding the structure and jump straight to filling in content.

Templates Shine for Recurring Documents

Meeting notes, weekly reports, project briefs β€” anything you write in a similar shape every time is a good candidate. Building the structure once and reusing it saves the setup work every single time.

Start From the Official Template Gallery Instead of Building From Scratch

Rather than designing a layout from a blank page, browsing Notion's public template gallery for something close to what you need and duplicating it into your own workspace is often a faster starting point you can then customize.

Frequently Asked Questions

Can I make several templates and choose between them depending on the situation?

Yes, you can register multiple templates on the same database and pick the one you need from the "Template" button whenever you create a new entry.

Can I bring in templates from the official gallery too?

Yes, you can browse Notion's public template gallery, pick one you like, and duplicate it directly into your own workspace to use as is or customize.