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How to Create a Database in Notion

One database, as many views as you need.

  1. Type "/table" on a page

    On a blank page, type a slash and search for "Table" or "Database" to insert one.

  2. Choose how to view it — table, board, calendar, and more

    Pick the view that fits how you think about the data: a spreadsheet-style table, a card-based board like a kanban tool, a calendar, or another layout.

  3. Add properties (columns)

    Use the "+" button to add properties such as assignee, due date, or status, giving structure to each entry's information.

  4. Filter and sort to see only what you need

    Use the "Filter" and "Sort" menus to show only entries matching certain conditions, or arrange them in the order you want.

  5. Why it is useful

    For anything you need to track systematically — a to-do list, a reading list, a project's status — the same underlying data can be freely switched between a table, a board, and other views depending on what you need to see.

One Set of Data, Many Ways to Look at It

A Notion database is not tied to a single layout: the exact same entries can appear as a spreadsheet for detailed editing, a kanban board for tracking progress at a glance, or a calendar for deadline planning — all built from the same underlying properties.

Properties Are What Make It a Database, Not Just a List

What separates a database from a simple bulleted list is its properties — structured fields like status, owner, priority, or date that every entry shares. Once those are in place, filtering, sorting, and grouping become possible in ways plain text never allows.

Frequently Asked Questions

Can I link two databases together?

Yes — Notion supports a "Relation" property that connects entries between two different databases, along with a "Rollup" property to pull in related data.

Can several people edit the same database at once?

Yes, when the page is shared with your workspace or specific collaborators, everyone with edit access can update entries in real time.