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How to Manage a To-Do List with Google Tasks

Tap a step to see it in order.

  1. Click the Tasks icon next to Gmail or Calendar

    Click the checkmark-shaped Tasks icon in the right-hand sidebar of Gmail.

  2. Add a new to-do with "Add a task"

    Click "Add a task" and type in the title of what you need to do.

  3. Add a date and description from the task details

    Click a task to open its detail view, where you can add a due date and extra notes.

  4. Drag an email to turn it directly into a task

    Dragging an email that contains something you need to do into the Tasks panel automatically turns that email into a to-do item.

  5. Why this is useful

    You can manage a to-do list right alongside your inbox and calendar, without needing a separate task app that's disconnected from them.

When a to-do slips through while reading email

Instead of switching to a completely separate to-do app that's disconnected from your inbox and calendar, you can manage your task list from the exact same screen you already use for email and scheduling.

Pair it with your calendar

Looking into how sharing and collaborating on calendar events works alongside Tasks lets you manage both your schedule and your to-dos from one connected system.

Frequently Asked Questions

What happens to a task once I mark it done?

Clicking the checkbox marks it complete, and it appears grayed out in the list; you can always find it again later under the "Completed" section.

Can I see the same list on my phone?

Yes β€” installing the Google Tasks app syncs any task you add on your computer to your phone in real time, and vice versa.