PlayInfoBox

Home /Education /How to Share Your Google Calendar

How to Share Your Google Calendar

Tap each step to follow along in order.

  1. Hover over the calendar and click the three-dot menu

    In the "My calendars" list on the left, hover over the calendar you want to share and click the three-dot icon that appears.

  2. Click "Settings and sharing"

    Select "Settings and sharing" from the menu.

  3. Add an email address under "Share with specific people"

    Type in the email address of the person you want to share the calendar with.

  4. Choose a permission level and send

    Pick a level like "See all event details" or "Make changes to events," then click Send to email them an invitation.

  5. Why this is useful

    Sharing calendars with family or a team makes it easy to see each other's schedules and avoid double-booking, which helps a lot with both collaboration and family planning.

One calendar for family plans and team schedules alike

Sharing calendars that used to be managed separately makes it far easier to see everyone's availability at a glance and avoid double-booked time slots, whether you are coordinating a family trip or lining up a team meeting.

You can pick exactly how much control to hand over

"See all event details" only lets someone view your schedule, while "Make changes to events" also lets them add or edit events themselves. Deciding this upfront prevents the awkward surprise of finding your calendar changed by someone you only meant to let look at it.

Frequently Asked Questions

Can someone I share my calendar with edit my events?

It depends on the permission you chose when sharing. "See all event details" only allows viewing, while "Make changes to events" lets that person add or edit events on your calendar too.

How do I stop sharing with someone?

Open the same "Settings and sharing" screen and click the X icon next to that person's name in the sharing list -- access is revoked immediately.