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How to Create an Appointment Schedule in Google Calendar

Tap a step to see how to create a Google Calendar appointment schedule.

  1. Create a new event in Google Calendar

    Click an open time slot on your calendar, or tap "Create", to open the new event screen.

  2. Choose the "Appointment schedule" option

    Instead of a regular "Event", select "Appointment schedule" to create a block of time others can book into.

  3. Set your available time range and slot length

    For each day of the week, set the hours you are open to bookings and the length of each slot (for example, 30 minutes).

  4. Why this is useful

    For consultations, meetings, or interviews, letting someone pick an open slot directly cuts out the back-and-forth of coordinating a time by message, saving a lot of scheduling time.

A relief when message back-and-forth gets tedious

When you need to line up a time with several different people β€” for consultations, interviews, or one-off meetings β€” sharing a single booking link lets each person choose whatever time works for them, which is far simpler than negotiating by message.

Time zones are handled automatically

When you share a booking link with someone in a different time zone, the times shown adjust automatically to their local time, which removes one of the most common causes of scheduling mix-ups: a meeting time that looks right to you but is wrong for the other person.

Frequently Asked Questions

Can anyone create an appointment schedule?

Yes, personal Google accounts can use it too, though some more advanced options are more commonly available on workspace/business accounts.

Do I get notified when someone books a slot?

Yes β€” when someone books a slot, it is automatically added to your calendar as an event, and you can also receive an email notification.