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How to Reply from a Different Email Address in Gmail

Tap a step to see how to reply using a different address in Gmail.

  1. Add an alias under "Send mail as"

    In "Settings > Accounts and Import > Send mail as," register the alternate address you want to use ahead of time.

  2. Open the email you want to reply to

    Click the message you want to reply to in order to open it.

  3. Click the "From" field in the reply window

    Click the "From" dropdown at the top of the reply composition window.

  4. Choose the address you want

    Select whichever of your registered addresses you want to use for this particular reply.

  5. Why is this useful?

    It lets you manage two identities, like a work and personal address, from a single Gmail account while still replying from whichever address fits the situation.

One Inbox, Multiple Identities

Instead of logging in and out of separate email accounts throughout the day, registering an alias address in Gmail lets you keep everything in one consolidated inbox while still sending and replying from the appropriate address for each situation.

Also Worth Trying: Mail Merge

If you regularly send similar messages to many different people, it is worth also learning how to use mail merge for personalized bulk sending β€” between alias replies and mail merge, Gmail can cover a surprising range of everyday email workflows.

Frequently Asked Questions

How many alias addresses can I register?

You can typically register several, though the exact limit depends on your account provider's policy, and each address usually needs to go through an ownership verification step before it can be used.

Can I choose a different address when writing a brand-new email too?

Yes, the same "From" field is available in the compose window for new messages, not just replies, so you can select the address you want there as well.