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How to Create and Switch Between Multiple Gmail Signatures

Tap a step to see how to set up multiple Gmail signatures.

  1. Click "See all settings" from the gear icon

    Click the gear icon in the top right of Gmail, then select "See all settings."

  2. Scroll to the "Signature" section in the "General" tab

    Inside the default "General" tab, scroll down to find the "Signature" section.

  3. Click "Create new" to add a second signature

    Click "Create new," give it a name, and write the content for your new signature.

  4. Set which signature is used for new mail and for replies

    In the dropdowns below, you can set a different default signature for composing new messages versus for replying or forwarding.

  5. Why it helps

    If you want to use a different signature for work and personal email, or want a few signatures ready for different situations, this saves you from manually swapping one out every time.

If you have been manually rewriting a work and a personal signature every time

If you send both work and personal email from the same account, instead of manually changing your signature each time, you can create several signatures in advance and set them to apply automatically to new messages or replies based on the situation.

Mobile signatures are managed separately

Signatures set up this way in Gmail on desktop do not automatically carry over to the Gmail mobile app β€” the app has its own, simpler signature field under its settings menu, which only supports plain text and does not sync with the multiple, HTML-formatted signatures you build on desktop. It is worth checking and updating the mobile signature separately if you use both.

Frequently Asked Questions

Can I switch signatures while I'm already composing a message?

Yes. Clicking the signature icon at the bottom of the compose window lets you instantly switch to any signature you have already created.

Is there a limit to how many signatures I can create?

There is no specific limit stated, but since too many become hard to manage, it is more practical to keep it to two or three that match the situations you actually use.