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How to Reply Faster with Gmail Templates

Tap each step to follow along in order.

  1. Turn on "Templates" in settings

    In the "Advanced" tab of Gmail settings, enable "Templates."

  2. Write a reply you send often

    In a new compose window, type out the reply you find yourself sending repeatedly.

  3. Save it as a template

    Click the three-dot menu in the bottom right and choose "Templates > Save draft as template."

  4. Insert the template whenever you need it

    When composing a new email, insert the saved template and finish your reply quickly.

  5. Why this is useful

    Instead of writing a fresh reply every time for similar questions, pulling up a saved template and adjusting a few details can cut your email response time significantly.

Stop rewriting the same answer over and over

Saving your answer to a frequently asked question as a template means you can pull it up whenever it's needed and just tweak the details, instead of typing out the same reply from scratch every time.

Combine templates with filters for automation

Pairing a saved template with a filter lets Gmail automatically send that template as a reply whenever an incoming email matches a condition you set, taking automation a step further.

Frequently Asked Questions

Can templates be sent automatically?

Yes, when combined with filters, you can set Gmail to automatically reply with a template whenever an incoming email matches a specific condition.

How many templates can I save?

There's no fixed limit, so you can freely create and save as many templates as you need for different situations.