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How to Use ChatGPT for Everyday Work Tasks

Follow these steps in order to start using ChatGPT for common work tasks.

  1. Ask for an email draft

    Give ChatGPT the recipient, purpose, and tone you want (polite, brief, and so on), and you'll get a usable draft back in seconds. It's best to treat it as a starting point and adjust the wording to fit the actual situation rather than sending it exactly as written.

  2. Ask it to summarize meeting notes

    Paste in your raw notes or a transcript and ask it to pull out just the key points and action items, and a long set of notes gets turned into something short and clear. You can also ask it to organize owners and deadlines into a table.

  3. Brainstorm ideas

    When you need a new proposal or marketing copy, give ChatGPT the topic and any constraints and ask for a list of options β€” you'll get a range of angles to work from in a short amount of time. Pick the one you like best and ask it to develop that idea further.

  4. Write a specific, detailed prompt

    A vague request like 'write me an email' gets a vague result. Including the purpose, audience, length, and tone you want produces a far more usable draft. If the result isn't quite right, just describe specifically what you'd like changed and ask again.

  5. Set up a custom GPT for repeat tasks

    If you find yourself typing out the same instructions for a recurring task, building a custom GPT lets you skip re-explaining the requirements every time and get a consistently formatted result.

  6. Avoid entering sensitive company information

    Avoid pasting customer personal data, unreleased contract terms, or internal confidential material into ChatGPT. Check your company's security policy in advance for what kinds of information are and aren't allowed with outside AI tools.

When starting from a blank page is the hardest part

Emails, reports, and proposals can all feel intimidating to start from nothing. Letting ChatGPT produce a first draft and then editing it yourself can cut the time spent writing dramatically, since polishing an existing draft is much easier than staring at a blank document.

Connect the output into your other workflows

Once you have a clean draft, summary, or set of ideas from ChatGPT, it's often worth connecting that output into an automation tool so it flows automatically into the next step of your workflow, rather than manually copying it somewhere else each time.

Frequently Asked Questions

Is it okay to send an email ChatGPT wrote exactly as it is?

It's a useful starting draft, but it may include phrasing that doesn't quite fit your company's tone or your relationship with the recipient, so it's worth reviewing and adjusting before sending.

Can it summarize something as long as a full meeting transcript in one go?

Yes, in most cases β€” very long transcripts may need to be split into a couple of parts depending on length, but most meeting notes can be pasted in and summarized in a single request.