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How to Set Up Meeting Scheduling With Calendly

Tap each step to follow along in order.

  1. Create an event type

    Log in to Calendly, go to "Event Types," and click "Create" to choose the kind of meeting you want, such as a one-on-one or a group event.

  2. Fill in the event details

    Enter the event name, its duration, and the meeting location -- a video call link or an in-person address.

  3. Set your available time slots

    Mark which hours on which days you can take meetings, or apply an availability schedule you've already created.

  4. Connect your calendar

    Linking an account like Google Calendar or Outlook automatically blocks off times that conflict with your existing events, so you don't get double-booked.

Cut Out the Back-and-Forth Scheduling Emails

With Calendly, you don't need to trade several emails asking "what time works for you?" -- the other person can pick a slot directly from the available times you've already set.

A Few Settings Worth Adjusting

Adding buffer time between meetings, setting a minimum notice period before someone can book, and capping how many meetings you'll accept in a single day are all worth configuring so your schedule doesn't end up overloaded.

Frequently Asked Questions

Does the person booking need a Calendly account?

No, whoever is booking doesn't need to sign up for anything -- they just enter their name and email on the shared link to book instantly.

Can I set a minimum notice period before someone can book a meeting?

Yes, setting a "minimum scheduling notice" in an event type's availability settings prevents people from booking a meeting on very short notice.