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Managing Team Tasks with Asana

Asana organizes team work into projects and tasks so everyone can see who is doing what, and by when, without asking around.

  1. Create a new project

    From the Asana home screen, click "New project" to create a space for your team's work.

  2. Add a task

    Inside the project, click "+ Add task" and type in what needs to get done.

  3. Assign an owner and set a due date

    Click a task to assign it to a specific person and give it a due date, so the responsible teammate knows exactly what's expected of them.

  4. Switch between list, board, and calendar views

    View the same project as a list, a Kanban-style board, or a calendar, depending on which layout makes the work easiest to follow.

  5. Why it's worth using

    Because who needs to do what by when is laid out clearly, the team can check overall progress at a glance instead of constantly asking for status updates over chat.

Ownership removes ambiguity

A task with no assigned owner tends to get quietly ignored, since everyone assumes someone else will handle it. Assigning a single clear owner to each task removes that ambiguity and makes it obvious who to follow up with if something is running late.

The same work, viewed the way that fits the moment

A list view is often best for reviewing a straightforward sequence of tasks, a board view makes it easy to see what stage everything is at, and a calendar view highlights upcoming deadlines β€” switching between them costs nothing since it's the same underlying data.

Frequently Asked Questions

Is Asana free to use for a small team?

Asana offers a free tier suited to smaller teams and simpler projects, with paid tiers adding more advanced features like additional views and automation rules.

Can I get notified when a task assigned to me is updated?

Yes, Asana sends notifications by default when a task you're assigned to or following is commented on, updated, or completed.